65th Annual Spring Conference
    Sessions



    Monday, May 22, 2017  
    Time
    Session
    Room
    9:30 am - 11:30 am

    Menu Decision Makers Taste Testing                                          

    Presenter: Beth Brewster, Food Services Coordinator, Caroline County Public Schools

    Looking for new food items to build excitement about your school menus? This session is the one for you. It’s an opportunity to meet one-on-one with vendors and to taste the product fresh as you’re introduced to new products and advance information about new items coming to the market. You will have the opportunity to sit and critique each product and ask the vendors questions. This session is only for those who have a direct impact on the district menus. You will receive an entry ticket at registration.

    RPCC Ballroom
     10:00 am - 11:00 am     

    Developing a Transparent, Data Driven, Inclusive Facilities Utilization Master Plan

    Presenters: Amalie Brandenburg and Alex Szachnowicz, Anne Arundel County Public Schools

    Public school systems are often faced with fluctuating enrollment, aging infrastructure, and underutilized or overcrowded schools. Proposals to address these often generate significant input and opinions from parents, school board members, local and state elected officials, and interest groups. Anne Arundel County Public Schools and its County Government have implemented a framework and process to take politic out of the equation and create a school facilities master plan that is inclusive, transparent, and data driven. This presentation will outline the resultant process AACPS executes in the development of its strategic facilities utilization master plan.

     201

     

    Best Procurement Bid Practices

    Presenters: Kim Miskell, Frederick County Public Schools, Melanie Webster, Baltimore County Public Schools, and Nancy Codner, Carroll County Public Schools

    This panel discussion will provide an opportunity for procurement professionals to discuss challenges, strategies and solutions, best practices, and the future of procurement practices as they pertain to bid processes for such different types of procurements as construction, architectural/engineering, materials of instruction, supplies, and services.

     202
     

    The Commission on Innovation and Excellence in Education – An Update

    Presenter: Rachel Hise, Lead Principal Analyst, Maryland Department of Legislative Services

    This very informative session will provide an update on the ongoing work of the Commission on Innovation and Excellence in Education (the Kirwan Commission). This important Commission is required to provide a final report in December 2017 to the Governor and General Assembly on recommended changes to prekindergarten through Grade 12 education polices and funding. There also will be an update on the Adequacy of Education Funding in Maryland study.

     203
     

    Title IX: Challenges and How One School System Is Addressing Them

    Presenter: Steve Johnson, Assistant Superintendent of Instruction, Carroll County Public Schools

    The May 13, 2016, the Dear Colleague Letter (DCL) from the U.S. Departments of Education and Justice clarified that the federal interpretation of Title IX of the Education Amendments prohibition of sex discrimination in educational programs and activities includes discrimination based upon a student’s gender identity and transgender status. This presentation will review Carroll County Public Schools approach to develop its guidelines for gender identity non-discrimination in response to the DCL Attendees will consider how the guidelines impact the operations of every department in a school district.

     204
     10:30 am - 11:30 am     

    Best Practices for Improving Security, Governance and Compliance for Endpoints

    Presenters: David Hawks and Conan Taylor, Absolute

    Educational organizations are embracing mobile devices to provide a more flexible approach to classroom learning, but along with the benefits of mobility comes associated risks. In this presentation, proactive approaches to developing a strategy for securing and managing endpoints in an educational environment will be discussed. Attendees will benefit from a discussion of the strengths and limitations of various methods of asset protection and preventing unauthorized access to sensitive data, while safeguarding students and staff from potential threats. Industry best practices will be shared around assessing risk scenarios with school devices, professional development, applying security measures, and developing a security posture.

     205
     

    The Art of Facilitation for All Leaders

    Presenters: Heather Lageman, Executive Director of Professional Development and Dr. Elizabeth Berquist, Coordinator, Professional Growth and Partnerships, Baltimore County Public Schools

    Whether you are engaged in human resources, management, mediation, team leadership, performance management, or individual/team coaching, this session on facilitation is the key to your success. Participants will learn the art of leading people through processes in a way that encourages participation, ownership, and creativity from all involved. Learn the importance of creating a collaborative environment for active participation during meetings and workshops. By engaging in collaborative activities, participants will investigate theories, research, and modes for effective learning designs that maximize group effectiveness. Get strategies for making presentations that are persuasive, engaging, and clear!

     206
     

    Protecting Personal Information and Data in Your School System

    Presenter: Robert Langan, Director, Technology, Wicomico County Public Schools

    Personal information may be valuable to your district, but it’s something that your families and students also value. Consider what it takes to create a culture of respect for privacy, safeguarding data, and enabling trust in your district. In this session, you’ll have an open and honest discussion about information security in a school system. It’s not just the responsibility of your IT department. Security is everyone’s responsibility.

    207
     

    White Glove and Alcohol Testing: Process and Rule Changes

    Presenter: Helen White, C-SAPA, White Glove and Alcohol Testing, Inc.

    There are numerous new rules on this important topic and the use of new technologies, standards, and recordation issues are but a few. US DOT drug and alcohol testing procedures are complex and this session will examine upcoming substance and process changes intended to enhance the visibility of your program. Submit your questions to a subject matter expert, learn, and test your knowledge about deficiencies and potential critical redundancies in your drug and alcohol testing program. Be There!

     208
     11:10 am - 12:10 pm
       
     

    Navigating the Complexities of Pharmacy Benefits – Do We Have a Good Deal?

    Presenters: Michael Kelly and Joseph DiMaggio, Kelly Benefits Strategies: Cory Easton, Horizon Health Ventures

    How do I know if we have a good deal with my district’s pharmacy plan? Is our Pharmacy Benefits Manager meeting its contractual obligations? Learn how Howard County Public Schools saved $8 million by reviewing its contract, plan design, attainment of its discount rate, and claims. After attending this session, you will better understand the complexities of Pharmacy Benefits and how to navigate them, and go back to your district and reduce its spending on this increasingly costly benefit.

     201

    Internal Audits: The Process and Benefits (1 CPE) 

    Presenter: Tricia Griffis, Director, Internal Auditor, Frederick County Government

    This session will be an interesting overview of the internal audit process and an exploration of the benefits of internal auditing in a government business operation. You will walk through the risk assessment process, government internal auditing standard, and performance and financial audit differences, and also discuss the benefits and real life outcomes of internal audits in public school systems.

     202

    Identify Opportunities in Your Supply Chain Before They Become an Issue

    Presenter: Jacob Bobian, Warehouse Manager, Anne Arundel County Public Schools

    Learn how to evaluate your supply chain and become proactive rather than reactive. Attendees will learn what to look signs to look for in order to improve their supply chain, as well as what pitfalls to avoid. This session also will identify outside constraints that can alter the supply chain and provide strategies on how to make the necessary adjustments to counter them.

     203

    Procurement Practices Under the “Supercircular” 

    Presenter: Fred W. Geldon, Senior Counsel, Steptoe & Johnson, LLP

    Drawing upon 42 years of experience in government contracting and compliance, Mr. Geldon will provide invaluable information about the procurement rules set forth in the “Supercircular” that takes effect July 1, 2017. The presentation will cover its rules for standards of conduct that apply to procurement officials (including personal conflicts of interest), “full and open” competition in all procurement transactions, organizational conflicts of interest that apply to both the grantee and its contractors, and required contractual provisions and procedures. T is vital that those working in procurement, including finance, facilities, construction and human resources understand these rules.

     204
     11:40 am - 12:40 pm   

    The Art of Coaching a Team

    Presenters: Heather Lageman, Executive Director of Leadership Development, and Dr. Elizabeth Berquist, Coordinator, Professional Growth and Partnerships Baltimore County Public Schools

    Being an effective tem leaders is about utilizing practical tools to create a customized framework for developing highly effective teams and cultivating the team’s emotional intelligence. In this session you will explore what it means to be the kind of resilient leader who can bring people together to accomplish challenging tasks. Practical suggestions, tools, and clear strategies for the logistics of team development, as well as for building trust, developing healthy communications, and managing conflict, will be shared.

     205

    Computer Generated Route Determination and Assignment

    Presenter: Ali Shafahi, Ph.D., University of Maryland

    Having matched transport demand with resource supply using available computer-assisted routing systems, now consider matching live routes to the most efficient combination of school start trips. Next, consider the adjustment of school starting times generally. Join us for a breakthrough optimization discussion concerning these and other efficiency and opportunity issues.

     206

    K-8 Schools: An Investigative Look at What’s Working and Why               Room 207

    Presenters: Cyndi Smith, Director of Facilities Design and Construction, Baltimore City Public Schools, William Bradley and Melissa Wilfong, Grimm + Parker Architects

    As school districts look to leverage dollars and eek out every possible advantage for students, they are exploding some “old” ideas that are finding their way back into the national conversation. Such is the case with K-8 schools, but what evidence is there supporting these moves? A nationwide survey of K-8 educators was conducted to shine a light on the subject and identify the most compelling issues to consider. This session will present those issues and the perspectives of those educators who are walking this path. Lessons learned are directly applicable to the planning and design not only of K-8 schools, but for any school hoping to leverage the benefits of community-based collaborative learning environments.

     207

    CCTV Security Applications for School Facilities

    Presenters: Franklin Chrisman and Renard Alexander, District of Columbia Public Schools, and Jacques Roelofse, Chief Operating Officer, Vision Security Solution

    The District of Columbia Public Schools is working on a new CCTV Security concept known as ‘pro-active surveillance integration”. This solution involves integrating security components (i.e., electronics- cameras and alarms) into a single system that uses analytics to help fewer officers cover more ground. Where cameras can tell other cameras what to do, detectors can notify officials that something is going wrong, and security personnel can have two-way communications with people on the property. This session is an overview of the current CCTV solution proposed for DC Public Schools and a conceptual discussion of a potential approach for security infrastructure.

     208
     3:00 pm - 4:30 pm
           

    Using Data Analytics to Detect Fraud (1 CPE)

    Presenters: Sean Walker, Principal, and Kara Morcomb, Manager, CliftonLarsonAllen

    Fraud is one of those taboo words that most organizations don’t want to think about but that occurs more frequently than most people realize. This session will explain the characteristics of most fraudsters, such as the level within the organization, background, age, gender, etc. It will highlight some of the most common fraud schemes that affect organizations and the methods used to detect them. You’ll learn simple and cost effective data analysis techniques that will help your district detect fraud schemes, protect your assets, and prevent you from being a victim of fraud.

     201

    Active Shooter!

    Presenter: Duane Williams, Supervisor of School Safety and Security, Carroll County Public Schools

    Civilian Response to Active Shooter Events (CRASE) was developed in 2004 by Advanced Law Enforcement Rapid Response at Texas State University. This 90 minute session provides a historical review of active shooter incidents and educates attendees on the stress response, proper preparation, and appropriate strategies for active shooter incidents. Incorporating the Avoid, Deny, and Defend (ADD) strategy, the program offers guidance and tactics that have proven to increase survivability for civilians during an active assailant event.

     202

    21st Century School Facilities Commission: Year One Recommendations and Year Two Funding Prospects

    Presenters: Martin Knott, Commission Chair, Andrew Onukwubiri, Prince George’s County Public Schools, Merril Plait, Baltimore County Public Schools, and Lori Walls, Crabtree Rohrbaugh Associates-Architects, Robert Gorrell, Exec Director of the Interagency Committee on School Construction

    In April 2016, the Maryland General Assembly established a Commission to review school construction policies and the adequacy of State and local funding to address the current needs of Maryland’s 24 school systems. Please join the panel as it reviews the Commission’s Year-One recommendations and contemplates Year-Two funding recommendations. This 90 minute session will afford attendees plenty of time to engage the panel. You don’t want to miss this opportunity to express your ideas!!

     203

    Integrating Food and Nutrition Services and Academics

    Presenter: Ashley McLaughlin, Food Supplement Nutrition Education Mid-Shore Project Leader and Educator, University of Maryland Extension

    We all want our children to have a better understanding of nutrition so they may live healthier lifestyles. The objective is to teach it in the classroom and have students experience it in the school cafeteria. How do we make this transition from just serving breakfast and lunch, to nutrition becoming an integral part of educating our youth? How can nutrition lessons help students develop the skills to adopt lifelong healthy attitudes and behaviors? This will be a thought provoking session – don’t miss it! (Meets USDA Professional Standard 1220)

     204

    Your ROI with MEEC

    Presenter: Tamara Petronka, MEEC Executive Director

    The Maryland Education Enterprise Consortium (MEEC) has been established to provide its members with the opportunity to license the use of education hardware and software at competitive prices by providing fifteen hardware contracts and nine software contracts. MEEC constantly provides its members with technology-relevant services, including training and interaction with the vendors. This session will provide attendees with the latest contract news, choices, options, and decisions for technology purchases using MEEC that will enhance the ROI of school systems utilizing MEEC contracts.

     205

    Demonstrating Leadership at the Student Level in Our Schools      

    Presenters: Amy Wells, Para Educator, and Kaitlyn Trexler, Student, Fallston High School, Harford County Public Schools

    Learn how to exhibit passionate and positive leadership from the student perspective. A student shares her experience of leading an organization of over 180 at the age of 18. This informative and inspiring session will leave you with new ideas on how to be a better leader.

     206

    How to Conduct an Employee Investigation

    Presenter: Vince Pavic, Director of Human Resources and Employee Relations, Wicomico County Public Schools

    Have you ever had an employee situation (behavioral or workers compensation accidents) or issues that required you to put on your Sherlock Holmes hat? It’s 2017, so chances are excellent that you have. Have you ever wondered if you were covering all your bases and gathering as many facts as you possibly could to make the best decision possible? If you answered Yes to either question, this session is for you. It will cover the different types of evidence and a process for thoroughly looking into matters that affect the workplace.

    207

    Comments from Maryland’s Director of Transportation

    Presenter: Gabriel Rose, State Director of Transportation, MDSE

    This session will be dedicated to current critical student transportation issues from a regional and national perspective. What is the latest on seatbelts, recent school bus crashes and the lessons learned, NTSB updates, State financial resource allocation for school districts, records management, latest best practices, a State legislative update, unique local initiatives, and can increased funding for Special Needs and “homeless” transportation be expected from the Kirwan Commission in the coming year? This is a ‘must attend’ session, for sure.

     208
    Tuesday, May 23, 2017
     9:45 am - 10:45 am       

    How to Scale Onsite Solar at Almost No Cost

    Presenters: Jen Croft, Sustainability + Energy, D.C. Department of General Services, and Renard Alexander, District of Columbia Public Schools

    D.C. government solar projects are unique in that DGs conducted a feasibility study of the majority of roofs (365) in its portfolio before initiating the solar projects. This groundbreaking feasibility study enabled it to bring solar projects to scale and has resulted in a savings to taxpayers of $25 million and invested $25 million in the local economy. This session will share the study process and the results and benefits of analyzing your entire portfolio at once for solar.

    201

    Reducing and Managing School Cafeteria Waste with Composting and Recycling  

    Presenter: Andrew Cassilly, Resource Conservation Manager, and Gary Childress, Supervisor FDNC, Harford County Public Schools

    How can food services do its part to reduce the greenhouse carbon footprint on the ecological system and teach our students to be better advocates for the environment? How do we implement such a project and make it sustainable? Attendees will learn about Harford County schools’ intriguing approach to combining education and school business.(Meets USDA Professional Standard 3250)

     202

    Success Stories in Cooperative Purchasing

    Presenters: Matthew East, Program Manager, U.S. Communities; Frank Meyran, Program Manager, TIPS-USA; Gregory Melenchen, Regional Manager, National IPA

    Join this panel discussion of success stories in cooperative purchasing. Learn about the various opportunities available to you to maximize your purchasing decisions and reduce the administrative workload as you pursue the best products and services for your school district at the lowest cost to the taxpayer.

     203
     

    Down With Wires

    Presenter: Michael Woodward, Choptank Electric Cooperative; Jim Harvey, Choptank Electric Cooperative

    Downed power lines are not harmless, and avoiding drastic consequences by omission or action requires use of special, proven techniques. Join the discussion for information that can be taken home for personal use and for enhanced training for your transportation bus operators! This will be an indoor and outdoor session, so be prepared for hopefully shock-free weather!

     204
     

    Microsoft – Empowering a More Effective Work Day

    Presenter: David Kakos, Account Technology Strategist, and Bonnie Phelan, Mobility Specialist, Microsoft

    In this session, you will learn new tips and tricks that will help you become more effective during your work day, as well as learn about new tools that your school district already owns like Microsoft Teams and Microsoft Planner. Microsoft Teams is an entirely new experience that brings together people, conversations, and content to facilitate collaboration and Microsoft Planner enables teams to organize, collaborate on tasks, set due dates, and share files, while visual dashboards and email notifications keep everyone informed on progress. Learn to modernize your work environment.

     205

    Reverse Logistics: Why You Need to Think About It Before Your Next Purchase

    Presenter: Nik Buckler, Logistics Supervisor, Baltimore County Public Schools and Jacob Bobian, Warehouse Manager, Anne Arundel County Public Schools

    This session will define the term ‘reverse logistics’ and how it applies to your school district. Key factors involved with reverse logistics that procurement agents should consider before making a purchase will be discussed, as will the need to have a plan in place for the end of the life cycle of an item that does not always include a trash dump! Learn how reverse logistics can be implemented in advance and during the operation of removing items from schools and offices to benefit all involved.

     206

    Weaving Continuous Improvement into Your HR Department’s Culture

    Presenters: Jennifer Sifuentes, Human Capital Manager, and Leslie Gilbert, Continuous Improvement Coordinator, Howard County Public Schools

    How do you find time to make improvements in your processes when current operations fill your schedule? Come learn how this Human Resources office broke this vicious cycle. By fixing broken processes that were depleting their time, they improved productivity and performance throughout the office. This session will share the steps they followed and show the improvements they implemented that now benefit the entire school system. While highlighted projects will be from Howard County Public Schools, the lessons learned and positive results will be of interest to any leader.

     207

    As a Plan Administrator, You Don’t Have to Follow ERISA. Or Do You?

    Presenter: Michael Rhim, Principal, PRM Consulting

    This session addresses the misconception that plan administrators of non-ERISA plans do not have to take on an ERISA fiduciary-like role for their retirement plan. The session will review state law regarding fiduciary roles, best practices, trends in the fees charged by financial services firms, and duties that plan administrators are expected to follow. Attendees will walk away educated about their roles and responsibilities, and obtain information regarding trends in the 403(b) retirement market.

     208
     2:00 pm - 3:00 pm       

    COMAR for Dummies

    Presenter: Elizabeth Kameen, Principal Counsel, Maryland State Department of Education

    This informative session will tell you everything you need to know about the very important Code of Maryland regulations (COMAR) and the Annotated Code of Maryland. What’s statutory law, regulatory law? Which one prevails? How does a COMAR regulation come into being? What is the AELR Committee and what role does it play? What is the legal and political process involved in adopting regulations? You will leave this session with a very thorough and critical knowledge of COMAR and the process.

     201

    Alternative Design/Construction Delivery Methods

    Presenters: Sarah Woodhead, K-12 Education Leader Principal, DLR Group Sorg; Joseph Khoury, Principal, MCN Build; Dennis Bane, Principal, DLR Group Sorg; Michael Crase, Vice President, Gilbane Building Company

    This panel will provide a vibrant discussion of the construction marketplace and the dynamics of bidding that impact primes, subs, owners, and architects. All in the school facility business know about Design/Bid/Build, CM at Risk and Design/Build. This session is not a rehash of the usual pros and cons. Rather, it will be focused and will provide attendees with directly applicable and practical information designed to inform LEA design and construction staff, procurement officers, and policy managers about factors underlying outcomes of differing delivery methods.

     202

    What’s a SOC and Why Is It important (1 CPE)

    Presenter: James Kreiser, Principal, CliftonLarsonAllen, LLP

    Many organizations outsource such key business functions as payroll or health claim payments to a third party. However, the organization still has a fiduciary responsibility to ensure that the third party providers has controls in place to properly process transactions, protect sensitive data, and comply with applicable laws and regulations. This can be accomplished by obtaining and reviewing their SOC (Service Organization Control) report. This session will provide an overview of that report and highlight the key areas management should focus on when reviewing a third party provider’s performance.

     203

    When Seconds Count –School Emergency Response Team (SERT) Training

    Presenters: Carlton Gerald, Manager, Office of School Security, and Dr. Jacqueline Speight, Manager, Strategic School Operations, District of Columbia Public Schools

    Typically, in an emergency, the principal assumes control or management responsibility and activates other as needed. For relatively small incidents, the principal may perform all the roles of an Incident Command Systems (ICS) structure. The goal of this 90 minute session is to provide an understanding of the importance of emergency response plans and the vital role the School Emergency Response Team (SERT) must perform. Attendees will learn the critical response capabilities of SERT, identify emergency response protocols gaps and how to implement the improvement planning process, and identify the purposes of ICS.

    204

    The Legal Aspects of Procurement

    Presenter: Mary Jo Childs, Supervisor of Purchasing, Anne Arundel County Public Schools

    Explore the legal elements of public school procurement. The session will include a discussion of the applicable sections of the Annotated Code of Maryland, COMAR, and procurement policies. An overview of the new federal grant procurement rules also will be presented, as will a summary of any recent State legislation affecting public school procurement.

    205

    Marketing Your Farm to School Program

    Presenter: Erin Hysom, Program Analyst, U.S. Department of Education, and Karen Fedor, Maryland Department of Agriculture

    You’ve spent years growing your Farm to School Program, but no one seems to notice. You’re sourcing local produce, dairy, grains, and even some proteins. But you keep hearing the same tired criticisms of school lunch. How can you better communicate your success to students, teachers, parents, and the community? Come and learn effective marketing strategies available resources, and what your FNS colleagues around the State are doing to promote Farm to School. (Meets USDA Professional Standard 1130)

    206

    State and Federal Updates –What Can You Expect?

    Presenters: Debra Lichter, Federal Liaison, MSDE, and John Woolums, Director of Governmental Relations, MABE 

    It is anticipated that with the transition to a new President and Secretary of Education there will be many changes in federal education policy, regulations and funding. There is uncertainty about what those changes will be, but there will be change. Likewise, in Annapolis, there are more than 300 education related bills introduced every year in the areas of curriculum and assessments, student health, school safety, transportation, student discipline, employee relations and more. Many of these result in changes to the way you do business. Attend this session and get a front row seat to what’s going on in Washington and Annapolis, compliments of two presenters who have their ears to the ground and can provide you with early warning about the changes that are coming.

    207

    Reduce Your Technology Costs with Microsoft

    Presenter: David Kakos, Account Technology Strategist, Microsoft

    Attendees at this session will learn the details on how to modernize and reduce technology costs with the Microsoft Cloud. By leveraging current and future investments with your MEEC agreement, Microsoft will walk through strategies bringing the tools and the skills you already have to run virtually any application on its cloud with your operating system or device.        
     208